Night to Shine FAQs
Frequently asked questions
What is Night to Shine Oxford?
When is Night to Shine Oxford?
Night to Shine Oxford will be Friday, February 7th, 2020, from 6pm to 9pm.
Where is Night to Shine Oxford?
Night to Shine Oxford will be held at the Oxford Conference Center:
Is there a dress code?
What are the positions for which I can volunteer?
Event Set-Up Team / Decoration Team: Arrive at the designated time (possibly Thursday, February 7 afternoon/evening) to help decorate and execute event set-up of the facilities for this event.
Food Prep Team: Assist caterers with unloading food, additional food preparation, and set-up food and beverages in the main event space and in the Respite Room.
Red Carpet Team: Assist attendees as they make their way down the red carpet, manage flow of traffic, and cheer them on to make them feel welcomed.
Paparazzi Team: Take photographs and treat participants like honored attendees and celebrities.
Welcome Team: Welcome attendees as they arrive, and help them find their way to the main event space, activities, and restrooms.
Buddy Team: Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them in conversation.
Floater Team: Constantly “float” around the main event space, kitchen, restrooms, and outdoors to assist anywhere an extra hand is needed.
Coat Check Team: Greet attendees, take their coats, label them, and hang them. As attendees leave, ask for their names, and retrieve their coats.
Hair/Makeup Team: Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup. Chat with them while you pamper them and make them feel important.
Shoe Shine Team: Arrive at the designated time and assist set-up team with the shoe shine area. Welcome each guest to a seat for a shoe shine. Chat with them while you pamper them and make them feel important.
Flower Team: Assist florist with unloading and properly laying out corsages and boutonnieres. Help attendees select and pin on their flowers.
Food Service Team: Serve food to attendees in main event space and Respite Room space. Be knowledgeable about the items and assist attendees in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks, and snacks.
Dance Floor Team: Monitor the dance floor and the perimeter to make sure there are no “wallflowers”. Invite them to dance and engage with them.
Bathroom Attendants Team: Help attendees find the restroom, and offer assistance in the restroom if needed. *will be limited to 1 hour shifts*
Tear Down Team: Take down decorations, tables, chairs, etc. and clean up the event space.
Karaoke Team: Assist with the karaoke equipment, encourage the attendees to sing, and help attendees enjoy themselves.
Respite Center Team: Assist in the Respite Room, being available for the caretakers for any questions they have or assistance they may need while they sit back and relax.
Participant Gift Team: Set-up and manage gifts and help each guest select one to take home.
If I sign up to be a volunteer, will I receive training?
Yes. Dates for volunteer training will be in December and January. We will contact volunteers with a specific date and time once it is scheduled.
What is a buddy volunteer
A buddy is a volunteer who will be with a guest helping them party away the night. Responsibilities include accompanying and assisting assigned guest throughout the evening, providing companionship and any assistance they may need during the event, sitting with their guest during dinner and engaging with them in conversation.
What if a participant has a family member or friend who wants to be their buddy for the event?
If you have a family member or friend who wants to come and be your buddy for the night please have them sign up as a volunteer. When they sign up as a volunteer, they need to add in the comment section that they want to specifically be a buddy with you and please make sure they list your name so we can correctly place you together.
Can our church's high school youth group volunteer?
Yes. Anyone from 14 years old and up can help with this event. However, if the volunteer is 14-16 years old they need to have a parent volunteering at the event as well with them. If a volunteer is under the age of 18 they will need a parent to sign a permission form and waiver before they can participate. All of the youth will have still have to attend one of the mandatory training sessions.
What is the respite room?
Through Night to Shine, we want to honor the incredible parents, family members, and caretakers for their lifetime commitment to caring for their loved ones with special needs. The respite room (located in the same building as the Night to Shine prom) will provide the opportunity to rest and enjoy a night off, knowing that their loved one is having an amazing time in a safe, friendly, and Christ-centered environment with a personally assigned buddy. Comfortable seating, food, beverages, and entertainment will be provided.
Is this a Christian event?
This event is open to all people with special needs and all qualified volunteers. It is sponsored by the Tim Tebow Foundation, a Christian organization and is being hosted by an area church.